Clear, transparent terms for how we work together.
These Terms of Service govern your access to and use of TalentAtlasHQ and the services we provide. By using this site or engaging our services, you agree to these Terms.
These Terms incorporate by reference the following documents, which form part of the agreement between you and TalentAtlasHQ:
TalentAtlasHQ provides bookkeeping and operational support services only. We do not provide legal, tax, audit, accounting certification, or financial advisory services unless explicitly agreed in writing and delivered by appropriately licensed professionals. Clients remain responsible for all regulatory, tax, legal, and compliance obligations applicable to their business.
The Services are intended for business and professional use. By using the Services, you represent that you are at least 18 years old and have authority to bind the business or organization you represent.
TalentAtlasHQ is a service brand operated by EngineerTrade LLC, a Wyoming limited liability company. Services may be delivered directly or through affiliated service providers, including entities located outside the Client’s jurisdiction. Nothing in these Terms creates a partnership, joint venture, agency, or employment relationship between the Client and TalentAtlasHQ or any personnel delivering services.
The Client is responsible for providing accurate, complete, and timely information required to perform the Services, including access to accounting systems (e.g., QuickBooks) and supporting documentation. The Client remains solely responsible for the accuracy of financial records, filings, and reports, including any submissions to tax authorities, regulators, payroll providers, banks, or other third parties.
TalentAtlasHQ’s work is administrative and operational in nature. We may help organize transactions, reconcile accounts, and prepare management-ready outputs based on information provided by the Client. We do not guarantee that your books or processes satisfy any jurisdiction-specific legal or regulatory requirements. You are responsible for obtaining professional tax, legal, audit, and regulatory advice appropriate to your circumstances.
Fees are agreed in advance and require pre-payment on a monthly basis unless otherwise stated. Clients must pre-fund approved budgets for costs such as bookkeeper salaries, benefits, tools, and services prior to commencement or continuation of work. Billing occurs only after pre-payment is received and costs are approved by the Client. Actual costs are reconciled monthly, and any unused pre-funded balances may be returned or credited in accordance with the applicable agreement. Refunds, if any, are limited to unused pre-funded balances and do not include service fees already earned for work performed.
You agree not to misuse the Services, interfere with systems, attempt unauthorized access, scrape content, harass staff, or use the Services for unlawful activities. Additional rules are defined in the Acceptable Use Policy.
Each party agrees to maintain the confidentiality of any non-public, proprietary, or confidential information received from the other party and to use such information solely for purposes of performing under these Terms. Confidentiality obligations do not apply to information that is publicly available through no fault of the receiving party or independently developed without reference to confidential information.
Our handling of personal data is described in the Privacy Policy. For business customers where we process customer data on behalf of the Client, additional data processing terms may apply upon request..
All materials, systems, processes, templates, and methodologies developed or used by TalentAtlasHQ remain the intellectual property of TalentAtlasHQ or its licensors. The Client retains ownership of all Client data and records. Subject to payment of applicable fees, the Client receives a limited, non-transferable right to use deliverables solely for internal business purposes.
The Services are provided on an “as is” and “as available” basis. To the maximum extent permitted by law, TalentAtlasHQ disclaims all warranties of any kind, whether express, implied, or statutory, including implied warranties of merchantability, fitness for a particular purpose, and non-infringement.
To the maximum extent permitted by law, TalentAtlasHQ shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including loss of profits, revenue, goodwill, or data, arising out of or related to the Services, even if advised of the possibility of such damages.
To the maximum extent permitted by law, TalentAtlasHQ’s total liability for any claim arising out of or relating to the Services will not exceed the fees paid by the Client to TalentAtlasHQ for the Services in the three (3) months preceding the event giving rise to the claim.
Neither party shall be liable for any delay or failure to perform obligations under these Terms (except for payment obligations) due to events beyond their reasonable control, including but not limited to acts of God, natural disasters, pandemics, war, strikes, or governmental actions.
You agree to indemnify and hold harmless TalentAtlasHQ, EngineerTrade LLC, and their affiliates, officers, employees, and contractors from any claims, damages, liabilities, and expenses (including reasonable attorneys’ fees) arising from your use of the Services, your violation of these Terms, or your violation of any law or third-party rights.
Upon termination or cancellation, the Client is responsible for the return of any physical assets provided as part of the service (such as laptops, peripherals, or other equipment). The Client shall bear all costs associated with shipping, insurance, customs duties, and any related expenses. TalentAtlasHQ and its affiliates shall have no liability for loss, damage, or delay during return shipment, regardless of the cause.
TalentAtlasHQ will cooperate in good faith to transfer or export Client data and bookkeeping records in a reasonable format (e.g., PDF, Excel, or structured export) within thirty (30) days of termination, provided all outstanding payments (including any separation pay or asset-related costs) have been settled. After the transition period, TalentAtlasHQ may delete Client data in accordance with our standard retention policies.
These Terms are governed by and construed in accordance with the laws of the State of Wyoming, United States, without regard to conflict of law principles.
Any disputes arising from these Terms shall be resolved through binding arbitration in Wyoming, USA, under the rules of the American Arbitration Association (AAA), unless otherwise agreed.
You are responsible for compliance with any local laws applicable to your use of the Services (including those in the United States, Australia, Canada, the European Union, or any other jurisdiction where you operate).
These Terms, together with any incorporated documents and signed service agreements, constitute the entire understanding between you and TalentAtlasHQ and supersede all prior agreements.
Bookkeepers and support personnel provided through TalentAtlasHQ are employed in the Philippines and subject to Philippine labor laws, including those administered by the Department of Labor and Employment (DOLE). The probationary period for such employees is up to six (6) months from the start of their assignment to your account.
After six (6) months, employees become regularized under Philippine law. If you decide to cancel or terminate the services after this period, and such cancellation results in the termination of the assigned employee's employment (e.g., due to redundancy or end of project), you may be required to settle separation pay as mandated by Philippine law. Separation pay is typically at least one-half (1/2) month's salary per year of service (with a minimum of one (1) month's salary), plus any other applicable entitlements such as prorated 13th-month pay or unused leave credits.
TalentAtlasHQ will notify you in advance of any upcoming regularization and potential costs. You remain responsible for any separation-related payments, which will be reconciled and pre-funded as part of the termination process. A 30-day notice period to the employee and DOLE may also apply, during which services may continue unless otherwise agreed.
See Section 14 (Termination) for additional details on asset return, data turnover, and related responsibilities.
We may update these Terms from time to time. Material changes will be posted on this page with an updated effective date. Continued use of the site or services constitutes acceptance of the updated Terms.
Questions about these Terms may be directed to: legal@talentatlashq.com